Protocol number
Document management ›Organization
April 7, 2026Updated: April 7, 20262 min read
How official protocol number assignment works
Document protocol
The protocol is a unique sequential number assigned to documents for traceability and linking to the physical archive.
How to assign
- Open the document detail
- Click Assign protocol
- The system generates the number in the configured format
Format
The administrator configures the protocol format (e.g., PROT-2026-000001). Numbers are sequential and reset each year (configurable).
Immutability
Once assigned, the protocol cannot be modified, reassigned or deleted. This ensures archive integrity.
Practical use
The protocol number is the same one that appears on the physical folder in the archive. Searching by protocol immediately finds the corresponding digital document.