Managing approval requests
Approval workflows ›Managing requests
April 7, 2026Updated: April 7, 20263 min read
How to approve reject and monitor pending requests
Managing requests
Receiving a request
When a document needs your approval, you receive:
- An in-app notification in the notifications panel
- An email with a direct link to the document
Approving or rejecting
- Open the document from the notification or the Approvals section
- Review the document content
- Click ✅ Approve or ❌ Reject
- If rejecting, enter the reason — the owner will see it in the notification
What happens next
- Approved → document moves to the next stage or becomes Final
- Rejected → goes back to Draft, the owner can edit and resubmit
Monitoring status
From the Approvals section you can see:
- Requests pending your action
- Requests you've already handled
- The complete history of each workflow
📧 Every action in the workflow is tracked in the audit log and notified to all parties involved.